optical illusion - girl or old woman
Girl or old woman? It's all in your perception (Punch magazine, 1915)
The other night I waited in the car while my wife was in the grocery store. I saw a guy sitting at an outdoor table — picnic table, really — at the edge of the parking lot. That’s the table where the store employees take their smoke break.

The guy’s head was down and his arms rested on the table top. Scrunched over. He didn’t move. There was a plastic bag on the picnic table in front of him. His long hair was pulled back in a loose ponytail and he wore brown coveralls. I noticed that he twitched occasionally; he was otherwise perfectly still. Passed out?

I watched him for a couple minutes, wondering if I should go check on him or something. From fifty yards away, under the parking lot lights, he looked semi-conscious to me…maybe having a medical emergency? Should I go check it out?

About the time I had decided to do SOMETHING, he straightened up, and I realized he had been writing. The scrunched posture and the twitches were just the natural body language of handwriting.

He stood up, picked up his parcel, and started walking rapidly and purposefully across the parking lot. He was holding a wrapped bouquet of flowers and an envelope.

Voila! All became clear.

He strode to the highway, turned left, and walked out of sight.

What I had perceived as a bad thing was in reality a very good thing. A card and flowers…awesome.

Just another example of how difficult it is to really perceive someone else. As it says, it’s not a bad idea to be “quick to listen, slow to speak, and slow to become angry” (or upset, or judgmental).

‘Cause it’s easy to get it wrong.

send a fileLet’s say you need to get a copy of your QuickBooks file to your bookkeeper…or business partner…or CPA. Easy, you say. Just attach it to an email.

Stop!

You should consider a couple of things first.

1. Security. Sending and receiving email is not the most secure thing to do on the internet. If your email account gets hacked, of if your email receipient’s email gets hacked, you don’t want your QuickBooks file sitting out there for the taking. And you don’t want your file to sit out there in someone’s inbox forever either.

It’s more secure to use a file sharing or file sending service. Services like sharefile.com, yousendit.com, sendthisfile.com, and others have secure means of sending files. Most of these services allow you put an ‘expiration date’ on the file you send, so it will automatically go offline after a week or two. That’s a good thing.

Or, if you have a cloud-based drive you can share, like IDrive, you can securely upload a backup of your file and give access to someone else.

2. Efficiency. Attaching large files to emails is not very efficient; email wasn’t designed to carry heavy data loads. If the file you attach to your email is bigger than, say, 10MB, it may fail to send at all, or may not be receivable on the other side.

Even if you create a portable copy of your data — which would be perhaps only 20% the size of your regular QBW file — most company’s files are still going to be too big to reliably send by email.

Keep it secure, and keep it efficient when you transfer someone your QuickBooks data.

How about you? What’s the best method you’ve found to send someone a QuickBooks file?