You might want to rename your QuickBooks company file for one of several reasons:

* You are making major changes to your file and want to have a copy of your original file handy for reference purposes.

* You are getting your file supercondensed, and want to keep the original, renamed file for historical reporting.

* Your legal name or DBA has changed and you want your file to reflect that.

So how do you change it’s name? It’s pretty easy.

First of all, exit QuickBooks, and have all other QuickBooks users exit the program.

In Windows, open My Computer, or your network drive, or wherever you keep your QuickBooks file. (If you don’t know where it is kept, run QuickBooks and open your company, then press the F2 key. It will tell you where your file is. Then exit QuickBooks.)

Drill down to the folder where your QuickBooks file is located. It might be somewhere like Public Documents /Intuit / QuickBooks / Company Files

You’ll see your company file there. QuickBooks maintains one or two folders that include your file’s name (depending on your QuickBooks version) and a handful of auxiliary files with your file name.

For each of those, right-click on the file and select Rename. Give it the new name you want. Avoid the use of special characters except for hyphens or underscore characters. Rename each folder or file with the new name.

You may have a folder like “Your company name – Images” and “Restored_Your company name_Files”. Rename the “Your company name” part to your new company name.

That does it as far as renaming the file at the Windows level.

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When you run QuickBooks, rather than opening the company from the first screen, click the QuickBooks menu for File / Open or Restore Company / Open a Company File. Select the NEW company name.

You probably want to change the file’s internal name too, so that no one gets confused about which file is which. So click on at the QuickBooks menu for Company / Company Information…

You can then easily change the internal name of the company to match what its file name is. That way, whenever you open the company and it displays the name at the top of the QuickBooks window, it will show the new name.

A picture is worth 1000 words. So we’ll save a bunch of time and just let you see what some of the most important screens look like in QuickBooks 2013. You “visual people” will like this.

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The redesigned screens and home page are the main new things in the 2013 version. These are taken from the QuickBooks 2013 Premier edition. You can click the image to see the whole thing.

QuickBooks 2013 home screen
QuickBooks 2013 home screen

QuickBooks 2013 shortcuts
QuickBooks 2013 Shortcuts, AKA icon bar

QuickBooks 2013 View Balances window
QuickBooks 2013 View Balances window

QuickBooks 2013 Customer Center
Customer Center

QuickBooks 2013 Reports Center
QuickBooks 2013 Reports Center

QuickBooks 2013 Enter Bills Screen
QuickBooks 2013 Enter Bills Screen

QuickBooks 2013 Checks screen
QuickBooks 2013 Checks screen

QuickBooks 2013 Check Register screen
QuickBooks 2013 Check Register screen

Some people like the new look of the screens and some don’t. How do you feel about them?

You want to get your QuickBooks file problem remedied, but you can’t do without it; what to do?

We schedule most of our supercondense work, where we cut large QuickBooks file sizes down by 60-80%, on weekends. It’s just what we do.

As client Beth Sampson of MB Seafood Company Inc. put it, “I was happy that there was no interruption or ‘down time’ to business, and that it was able to be done over the weekend.”

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Typically, the client will finish up their regular work in QuickBooks on a Friday, and then upload a copy of their file securely to us Friday afternoon or evening. We supercondense the file and return it to them later on that same weekend, usually Sunday sometime. So on Monday morning, their team is ready to use a small, clean, stable version of their file that will perform much better than their original one. And no downtime needed.

We know that your use of QuickBooks is a mission-critical aspect of your business operation, so we work on your file when you don’t.