If you use QuickBooks in-house for your accounting, your software is saving or making you money in several ways:
You don’t have to pay an outside accountant or bookkeeper to do the day-to-day books. Your bookkeeper (or bookkeeping staff) can do all the time-intensive tasks themselves: entering and paying bills, cutting checks, invoicing, entering payments and deposits, receiving inventory, etc. Doing these tasks in-house with QuickBooks is likely to cost less than outsourcing the bookkeeping.
You can run management reports whenever you want, and make well informed business decisions as a result. Timeliness is better than outsourced bookkeeping. Better business decisions usually go to the bottom line — you either increase your revenue, or control expenses better, or both.
You can run the reports the way you want them; you can customize them as you go along and tweak them to your needs. Again, this can result in better business information that you can use to be more profitable.
You can manage your cash better. You can detect and manage delinquent receivables and time your payments to vendors for best cash flow.
QuickBooks pays for itself compared to other software solutions. Why? Because it is less expensive than most competitive offerings, it has a larger user community through which to get free support, and has by far the biggest consulting and 3rd party developer network of any accounting software now available. This makes it the most extensively supported accounting software in existence. And that’s a good thing when you are trying to get problems solved.
What do you think? Are there other ways in which QuickBooks has proven to be cost effective for your office?
I had written before about when QuickBooks is “Not Responding”, particularly when doing data-intensive tasks on large databases. The “wait time” can be reduced by supercondensing large files, but even users of medium-sized files sometimes experience the “not responding” phenomenon.
I was watching the performance graphs in Windows Task Manager during a QuickBooks company verify (with the “not responding” message in my QuickBooks windows tab). Guess what? QuickBooks wasn’t using much CPU power or memory:
Why is that? Why didn’t it use more of my Intel i7-2600′s processing power? Why didn’t it want to use more of my 6GB of RAM? Dunno. It did have some peaks at about 22% CPU usage, but no more than that.
I was verifying a large company under Enterprise Solutions 12. Enterprise is said to take better advantage of extra RAM than Premier and Pro editions, and I think it probably does. But even so, it seems to me to be leaving lots of computing power on the table.
I’ve read about people doing hacks on their Windows registry so that QuickBooks uses more resources and things happen faster. Anybody tried that?
Also, I’ve read that if you keep your QuickBooks information on a solid-state drive (SSD), that speeds things up quite a bit — your hard drive is kind of like extended memory, so there is no mechanical movement associated with reading and writing data. Anybody have a word of experience on that?
Otherwise, as far as QuickBooks itself is concerned, here’s my wish: that future versions use more memory and processor resources than currently available versions do. That would save us — millions of QuickBooks users and pros — a lot of time. Just an idea.
Short answer: Yes. Here’s what people have said after having sent corrupted QuickBooks files to us.
“Sent them a file from a company that called and needed help on their QuickBooks file. Read a lot of forums and reviews and found you people. On Saturday at noon I uploaded this file. At 2:00 pm I was downloading the fixed file. Nothing was lost and the upgrade to the new version was good. Thanks!” — John Horsley, Computer Medik
“File is much faster and stable now! Thanks!” — Shawn Spears, CFO Network
“I’m more than delighted after I tested my database and knew it was back to normal. Our accounting department is very happy with the outcome and performance of the file.” — JC Marin, Trusteecorps
“Fantastic! Thank you so much for the quick turn-around. Well worth the money for the peace of mind seeing my data again!!!” — Jill St.Aubin King, Monarch Gardens LLC
“Thank you for your help on this! You guys did a great job. Everything looks perfect. I wish I would have used your service first. I will definitely recommend you to others.” — Brett Jensen, CDFA
Of course, the best course of action when a file gets corrupted is to restore yesterday’s backup and move forward. But sometimes good backups aren’t available, or the problem doesn’t become immediately known. In that case, data repair services can be handy.