It’s that time again…the beginning of football season…aspens turning yellow in the mountains… and a new version of QuickBooks gets released. QuickBooks 2016 was just released last week to end users.

Here is a quick cheat sheet of some of the best new features found in QuickBooks 2016:

  • Batch deletion is possible for checks, bills, and invoices (Accountant edition)batch_deletion_screenshot
  • Bill tracker dashboard to quickly see accounts payable informationbill_tracker_screenshot
  • Custom field filtering for many item reports now possible
  • Reset the “Email later” checkbox on transactions with one step
  • Report date range for This Fiscal Year to Last Monthdate_selection_snapshot

There are a few other enhancements, but these are, to me, the most useful of them. What do you think? Are any of these “must-have” features for you?

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Here are some files that have been sent to us recently. They are pretty big! (You can find out how big your QuickBooks file is by pressing F2 in QuickBooks.) How does your file compare?

Enterprise 14. 5.7GB. File fails verify and needs supercondensing.
Enterprise 13. 1GB, but 61,000 customers. Sluggish.
Enterprise 14. 1.8GB. Repeat customer, file had grown large again after a couple years.
Enterprise 15. 3.2GB. 30,000 items. Footing errors.
Enterprise 11. 8GB. Sluggish.
Enterprise 15. 700MB. Not big, but unstable.
Enterprise 15 Canadian. 750MB. Bloated lists.

Premier 2014 Canadian. 390MB, pushing the 14,500 limit on items.
Premier 2015 Nonprofit. 2GB. Slow in saving transactions and reporting.

Pro 2015 Canadian. 750MB. Too big to migrate to QuickBooks Online.
Pro 2014. 420MB. Sluggish.
Pro 2014. 300MB. Customer and item list bloated.

And the biggest kahuna of them all: QB Pro 2013, 9GB. File fails verify. That’s right, this is a Pro file! This file had over 30 million transaction links in it — the most we’ve ever seen in any QuickBooks file.

RELATED: Interview/Case Study: QuickBooks User with Large File

What did the users do? They sent us the files to be supercondensed and/or repaired. Sometimes rebuilding and condensing files within QuickBooks works. When it doesn’t we can (most of the time) repair and supercondense a file even when the built-in tools in QuickBooks fail.

Is your file’s size of concern? How about list size? How does it perform?

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