If you’re in danger of something, you want to know. So I wish that QuickBooks had an early warning system. It would be great if QuickBooks would tell you, for example, that you are about to hit a hard capacity limit in the software. But there is no early warning, only an error when you’ve hit the limit.
This is a problem with Pro, Premier, and Accountant editions — Enterprise has much higher limits, and Online doesn’t have a hard limit. But for Pro, Premier, and Accountant, you can only have a sum total of 14,500 names. That includes customers, jobs, vendors, accounts, classes…any kind of name. And separately, you can only have a total of 14,500 items, including inventory, non-inventory items, service items, etc.
When you hit that 14,500 limit, you get an error message that says that you have reached the maximum number of names and you can’t add any more.
This takes people by surprise. We hear from them! They find themselves up against a limit they didn’t know they were edging up to.
It would be better, don’t you think, if you got a warning message when you reached 13,000 names? And another warning at 14,000 names? And another at 14,250? Then you would have time to take action to address the problem before it shuts you down.
Just a thought.
In the meantime, here’s what you should do, without delay: Press the F2 key in QuickBooks. Just do it! You’ll see in the right-hand column of information that appears how many total names you have in your file.
If you are pushing the limit, what can you do? Read on…