What if you could reduce your big QuickBooks file’s size without deleting data. How great would that be?
But wait…Can you have your cake and eat it too?
There is a new feature that is built in to the Condense command starting with the 2019 version of QuickBooks Pro, Premier, Accountant, and Enterprise. This new feature will allow you to run the Condense command and ONLY remove the audit trail from the file.
Sometimes the audit trail makes up the majority of a QuickBooks file’s size. So the ability to remove it, and only it, might allow a user to significantly reduce their file size but still retain all other data.
For years, the built-in Condense command has offered users a way to reduce their file’s size. But many users reported that the command froze, or didn’t do much, or messed up the balance sheet.
That’s why for many years users have come to us to have their data supercondensed as an alternative to the built-in Condense command.
But now QuickBooks 2019 has a new take on condensing: Leave all the data except the audit trail. Will this be effective?
The main problem I foresee is that audit trail removal alone may not make the file perform any faster.
At least, that has been our experience. For awhile we experimented with offering a service to remove just the audit trail from QuickBooks files. We could reduce a file’s size by up to 50% that way.
But users complained that it just didn’t help speed up slow files. The process of saving invoices would be just as sluggish as before. Running complex P&Ls would take just as long as before. Verifying a file would still take as long, etc.
So even though on paper the process reduced the file, in actuality it didn’t make any noticeable difference in QuickBooks’ performance. And it’s all about performance, right? So we discontinued offering that service years ago.
I’ll be interested to run some tests on big files in QuickBooks 2019 to see if removing the audit trail speeds up slow files or not. If you try it, let me know your experience.
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