Have you ever seen the classic 1968 short film, Powers of Ten? It’s an amazing demonstration of the power of adding zeros, one at a time. I love it. Check it out:
Somehow it reminds me a bit of QuickBooks files. The power of adding a zero, you see.
With your company file open in QuickBooks, press the F2 key. It will tell you, in the left column, how big your file size is. It expresses it in kilobytes (KB): thousands of bytes. A byte is a single character of information in a digital file.
A medium-sized QuickBooks Pro file might have 80,000KB of information, or 80 million bytes. We usually notate that as 80MB, or call it 80 megabytes. That sounds like a lot of bytes, but it’s not for a QuickBooks file.
Add a zero. That would make for a file of 800 megabytes. Now that’s an oversized file, bursting at the seams, if you are using QuickBooks Pro or Premier. A file of that size in Pro or Premier would likely be having performance and/or stability problems and would be a great candidate for supercondensing. An 800MB file would not be uncommon for Enterprise, though.
Add another zero. Now your file is 8,000,000,000 bytes big – 8 gigabytes. That’s a huge file, even for Enterprise. We have repaired or supercondensed a handful of files like that before. 8GB is about the biggest we’ve seen.
Until now. A user is planning to send us a file with another zero added, and then some: a file of 88 gigabytes, by far the largest QuickBooks file we’ve ever personally worked with. Is it the biggest QuickBooks file in the world? I’ve never heard of a bigger one. Have you?
Now this file is not a QBW file; it’s a TLG file – an auxiliary data file that QuickBooks maintains along with the main QBW file. We will use it to repair his damaged QBW file. Still, for QuickBooks to maintain any file that big is stupendous, and again reminds me of Powers of Ten.